Understanding your role and permissions
Four roles, different access levels. Here's who sees what.
The four roles
Owner
The bandleader. Full access.
- Creates/edits/deletes tours
- Sees all financials
- Manages team (adds/removes members)
- Owns the subscription and billing
Tour Manager
Day-to-day operator. Full access EXCEPT billing.
- Creates/edits shows on behalf of the band
- Sees all financials including budgets, P&L, settlement
- Communicates with venues on band's behalf
- Cannot change team or subscription
Crew
Road + day-of access. NO financial access.
- Sees day sheets, travel, lodging, contact info
- Sees set times, soundcheck, load-in
- Does NOT see guarantees, budgets, P&L, or settlement
- Can add notes to day sheets but not edit core deal terms
Guest
Scoped, time-limited access for specific events.
- Only sees the specific tour or show(s) they're invited to
- Permissions match Crew for those scoped items
- Expires on a date (bandleader sets)
- Good for guest performers, dep players, one-off tech
The matrix
| Action | Owner | TM | Crew | Guest |
|---|---|---|---|---|
| View tour dates | ✓ | ✓ | ✓ | scoped |
| View day-of details | ✓ | ✓ | ✓ | scoped |
| Edit shows | ✓ | ✓ | ✗ | ✗ |
| View guarantees | ✓ | ✓ | ✗ | ✗ |
| View budget | ✓ | ✓ | ✗ | ✗ |
| View P&L | ✓ | ✓ | ✗ | ✗ |
| Settlement | ✓ | ✓ | ✗ | ✗ |
| Message venues | ✓ | ✓ | ✗ | ✗ |
| Manage team | ✓ | ✗ | ✗ | ✗ |
| Billing | ✓ | ✗ | ✗ | ✗ |
"Budget visibility" toggle (coming soon)
Some bands profit-share transparently; others don't. A per-tour Crew budget-visibility toggle is on the roadmap but not in the app yet — today, Crew never see the budget regardless of tour.
Switching roles
Only the Owner can change a member's role. Ask them to update via Band → Team → edit member → change role.
Still stuck?
- Thought I'd see something but don't. Check your role. Permission issues are almost always role-mismatch.
- Need emergency access to something you can't see? Ask the Owner to temporarily elevate or share directly.