Fuel, lodging, and per-diem inputs

The three biggest line items on any tour budget — how Mintoor calculates them and how to tune for your reality.

When you'd use this

The Router's cost projection looks off. You want to know what numbers it's using and fix the ones that don't match your actual expenses.

Formula: distance × (1 / MPG) × fuel price

Inputs:

Distance — from Google Maps between stops. Accurate.
MPG — your value from Profile → Settings → Tour defaults. Default 22 (typical van).
Fuel price — national average from EIA + state offset. Updated weekly.

How to tune:

Premium gas vehicle? Set MPG lower (premium is more expensive per mile).
Towing a trailer? MPG drops 15–25%. Update your profile accordingly.
California tour? Fuel price is ~20% over national avg. Let the auto-offset handle it.
Electric van (rare but increasing)? Set "Fuel type: Electric" — we'll use kWh × regional electricity rate.

Formula: rooms × nights × per-room rate

Inputs:

Rooms — crew size / 2, rounded up. (5 people = 3 rooms default; override if you double-up differently.)
Nights — travel-day nights + show-day nights that require a hotel (Mintoor infers based on drive time + load-out timing).
Per-room rate — your lodging cap from Profile. Default $120.

How to tune:

Floor-surfing tour (no hotels): set lodging cap to $0. Mintoor zeros out lodging.
Corporate-rate deal: set cap to your negotiated rate.
Market-specific: NYC, SF, Miami will blow past $120/night. Set a higher cap or use per-market overrides.

Some markets don't require an overnight if the next leg's short — Mintoor infers "drive-through" vs. "sleep here" based on your constraints.

Formula: crew × days × per-diem rate

Inputs:

What it covers: food, coffee, incidental tolls. Not shown separately — it's a simplified catch-all.

How to tune:

Expensive market run (NYC, LA weeks): bump to $60.
Fed by venues (buyouts, hospitality): drop to $20.
Crew member with special dietary needs (gluten-free, allergies): factor that in personally; Mintoor doesn't per-person-vary.

Merch-per-head revenue × expected attendance — if you include merch in your P&L model, Mintoor adds this to projected revenue.
Actual merch expenses (cost-of-goods, shipping, damaged inventory) are tracked separately in the budget tab, not the Router's projection.

Each tour can override the defaults:

Tour detail → Economics tab → Overrides.
Change per-tour: fuel price (if you know a specific market), lodging cap, per diem.

Overrides are tour-specific; don't affect other tours.

My actual fuel bill was way higher than projected. Check your MPG — diesel vs. gas, loaded vehicle, idling long stretches. Update for future tours.
Projection ignores a major cost (e.g., trailer rental, crew flights). Add those as custom budget entries — the Router doesn't know about non-standard expenses.