Settlement and post-show actuals
After the show, lock in what really happened. The data makes every future projection sharper.
When you'd use this
Last night's show wrapped. You got paid, now you need to close the books on that stop.
Per-stop settlement
Open a stop on a tour → Settlement tab.
Fill in:
- Attendance (tickets sold or door count)
- Guarantee received (should match deal; flag if different)
- Door earnings (if versus or door-deal; amount after expenses)
- Merch sales (total revenue, not just your cut)
- Expenses deducted (if any were pulled at settlement: sound engineer, backline rental, marketing)
- Net paid to you (bottom line)
- Payment method (cash, check, direct deposit; venue's payee name if check)
- Notes (anything notable: short-paid, waived expense, waived sound, good crew)
Variance vs. projection
When you save settlement, Mintoor auto-compares to the Router's original projection and shows a variance:
- Green — actual ≥ projected (you or your draw outperformed)
- Amber — actual within 10% of projected (normal variance)
- Red — actual under 90% of projected (flag for post-tour review)
Red variance flags appear in your Tour P&L with a drill-down tool.
Tour-total reconciliation
At tour end, the Settle tour action:
- Aggregates all per-stop settlements
- Rolls up merch and tour-wide expenses (trailer, shared lodging, etc.)
- Produces a final actual P&L
- Compares to projection with variance analysis per stop
Takes 20 minutes for a 10-stop tour vs. a weekend with a spreadsheet. This is the core value prop — settling in an afternoon instead of a month.
Cash-on-hand vs. pending
Shows can be split into:
- Paid — money in your account. Counted toward actual revenue.
- Pending — you were promised payment but haven't received yet (common with agency-booked shows on Net-30). Counted separately.
- Disputed — venue owes but claims they don't. Logged; work through it.
Merch reconciliation
Merch at end of tour:
- Starting inventory (pre-tour)
- Ending inventory (post-tour)
- Sales (starting − ending, minus giveaways)
- Revenue (sales × average price)
- Cost of goods (cost to acquire the inventory sold)
- Net merch profit = revenue − COGS − any venue merch cuts
Mintoor tracks this per-item if you log it, or in aggregate.
Data flows back
Every settlement feeds the Router's future projections:
- Your actual draw per market — calibrates future draw estimates
- Actual venue guarantee vs. projected — if a venue consistently pays above Mintoor's estimate, projections adjust
- Payment reliability per venue — flagged venues get soft-downgraded in future match suggestions
Over 3–5 tours, the Router's accuracy dramatically improves.
Still stuck?
- Settlement doesn't match what I physically received. Double-check the deal structure — versus-deal math can be surprising.
- Venue won't give me the math. You have rights under most state laws to see the box-office count. Ask for it. If they refuse, flag the venue in Mintoor with a note.