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Closing a show and updating your tour

Deal done. Here's how to lock the show in so everything downstream flows correctly.

When you'd use this​

You and the venue agreed terms in the inquiry thread and it's time to mark the show confirmed.

Confirm the show​

Option 1 — from the inquiry thread:

  1. Open the inquiry.
  2. Deal terms are populated in the header (either auto-parsed from conversation, or you entered them during counter-offer).
  3. Click Confirm show.

Option 2 — from the tour detail:

  1. Tour → Stops tab → the specific stop.
  2. Click Mark confirmed.
  3. Review deal terms, edit if needed, save.

What happens on confirm​

Mintoor automatically:

  • Updates stop status from Pending → Confirmed
  • Populates the settlement record with deal terms
  • Unlocks the day-sheet surface for that stop (advance info, call times, etc.)
  • Surfaces the show in your Mintoor calendar
  • Notifies anyone on your tour team who has edit access
  • Emails a confirmation summary to both you and the venue booker

Contract / written confirmation​

By default, the email confirmation summary serves as the written record. Many bookers consider this sufficient. For formal contracts:

  • Touring tier and above: Mintoor can generate a venue contract PDF from the deal terms. Tour detail → stop → Generate contract.
  • Crew tier: white-label contracts with your brand. See White-label advance docs for setup.

If the venue has their own contract template, they'll send it — review carefully, then sign via whatever method they use (DocuSign, HelloSign, email + signature image).

Calendar export​

  • Mintoor calendar: confirmed shows appear on your in-app calendar immediately.
  • Public tour page: show date appears on /tour/your-slug if you've set the tour to public visibility.
  • Google / Apple Calendar sync: coming soon. For now, export your tour as ICS or share the public tour link with bandmates.

Day-sheet unlocked​

Once confirmed, Mintoor generates a starting day-sheet for that stop:

  • Venue contact info
  • Load-in, soundcheck, doors, set times (from the deal)
  • Parking info (from venue record)
  • Lodging plan (if set)
  • Hospitality details (from deal terms)

You fill in remaining details as they firm up (typically 1–2 weeks before the show).

Changing a confirmed show​

Things change. A venue moves your load-in. Your routing shifts. To amend:

  • Stop → Edit → change the field → save.
  • Mintoor auto-notifies venue + your team of the change.
  • Major changes (date, deal terms) require venue re-acknowledgement before they take effect.

Minor changes (load-in time, hospitality) just update and notify.

Cancelling a confirmed show​

Rare but happens. To cancel:

  • Stop → Cancel show.
  • Enter reason (routing conflict, health, venue cancellation, etc.).
  • Mintoor auto-emails venue + team with the cancel notice.
  • Tour P&L auto-updates to remove the stop.

Cancellation flag stays on the venue record so future tours know you've had history there.

Still stuck?​

  • Venue wants paper contract mailed. Rare but happens. Generate the PDF, print, sign, mail. Log the tracking in a note.
  • Deal terms feel wrong after confirmation. Amend via Stop → Edit. If the venue disputes, re-open the inquiry thread and discuss.