Scheduling a hold or confirming a date
After accepting an inquiry, here's how the commitment firms up.
Tentative hold
A hold is "probably booking but not 100% confirmed yet" — common early in the negotiation.
Mark the inquiry as a hold from the inquiry thread:
- Adds the date to your Mintoor calendar as a tentative hold
- Blocks the date from other inquiries (you won't accidentally double-book)
- Can be converted to Confirmed or released
Artists see the hold in their Mintoor inbox — they know they're "in" pending final lock. Auto-expiry after a set number of days and a richer amber-coded calendar treatment are on the roadmap.
Confirming
Ready to lock it in:
- Tap Confirm show on the held inquiry
- Venue calendar → date → green
- Triggers:
- Confirmation email to artist (with full deal terms)
- Day-sheet creation on their side
- Settlement record created
- Day-of details unlock
Breaking a hold
Sometimes a better artist comes along for the held date, or the original artist isn't responding.
- Inquiry → Release hold
- Artist is notified that the hold was released
A formal "release reason" prompt is coming soon. For now, drop a quick note in the thread when you release.
Try to avoid breaking holds — reputation matters in a small industry.
Double-booking prevention
Mintoor won't let you hold two shows for the same date at the same venue (unless you have multiple rooms).
- If you attempt, you see a conflict warning
- Can override explicitly (e.g., private event earlier + public show same night)
Multi-room venues
Venues with multiple rooms (main stage, back room) should claim each as a separate Mintoor venue — lets you manage them independently.
Timing etiquette
- Respond within a week. Even a "still thinking" note beats silence.
- Hold for max 2 weeks. Longer holds frustrate artists who are trying to route.
- Confirm 30+ days before show. Less than that is squeeze-time for the artist's routing.
Still stuck?
- Held dates piling up. Review via Calendar → filter to holds. Release or confirm.
- Artist won't confirm after accepting. Set a hold expiration. They'll either reply or lapse.